Mexico Video Resume
Experience
Database Analyst
My activities were focused on collecting, filtering and analyzing information found in legal documents and entering it into various databases; making sure the databases had the correct information at all times and updating it according to the needs of each of the clients, condensing data for reporting to more than 10 teams in the United States. I was also responsible for handling the communication with teams in Brazil and India, all of the above to streamline the way in which clients located the information of their properties around the world for a more strategic management of such properties, whether managed by clients or by CBRE.
The databases I worked with are: Salesforce, HarborFlex, CoStar, Vision, Visual, Sequentra, Vantage Analytics and Portfolio Optimizer.
Administrative Assistant and Receptionist
I assisted the Regional Vice President in everything related to travel (work and personal), work agenda, personal agenda, payments, requesting and managing invoices, making expense accounts, following up on reimbursements, among others. I was also in charge of communicating with her driver for all the transfers she needed and making sure she arrived punctually to all her commitments.
I also assisted in all the administrative tasks of the office, handled the communication in English with the Headquarters, supported my colleagues in various tasks in their respective areas (Customer Service, Account Management, Finance, Accounting and Human Resources), handled payments for services, repairs, office purchases, quotations, budgeting, organization of physical and digital files. I was in charge of handling personal and business correspondence for all team members, coordinated weekly meetings for all members of the office in which my main responsibility was to take minutes and deliver them to the Vice President.
Executive Assistant
I assisted the General Manager and his son during my stay in the company, I was in charge of several administrative tasks, such as handling personal and company related correspondence, assembling and organizing files and records, generating internal and client reports, following up on payments, invoicing expenses reported by both, as well as generating the corresponding reimbursements. In some occasions I supported in the payroll and payment of the payroll. I coordinated the organization and logistics of trips for both inside and outside the country, considering flights, lodging, strategic reservations and amenities.
It was my responsibility to coordinate their personal and work agendas, guaranteeing the punctuality of their trips by coordinating their drivers, in addition to having in time and form, the required documentation for their commitments. I eventually supported their wives in various personal tasks that were placed in my charge, besides being responsible for quoting, coordinating and ensuring the flawless execution of various corporate events, such as year-end party, company anniversary and training week.
Executive Assistant
During my first year in the company I worked as a receptionist, due to my service attitude and English language skills I was promoted to Assistant to the Owner and General Manager. I was in charge of coordinating her personal and work agenda, translating texts, contracts, minutes, service orders and several operation and equipment manuals, I was in charge of preparing budgets and following up on them. I coordinated and translated in real time telephone conferences with clients abroad, as well as coordinated the organization and logistics of trips for both inside and outside the country, including flights, lodging and acted as interpreter in meetings.
Likewise, I supported in the coordination and supervision of projects and work teams. Finally, I was responsible for quoting, coordinating and supervising the execution of the company's New Year's Eve party, being in charge of the purchase of gifts for staff and clients.
